Willowbank Raceway Policy
Last Updated 9 September 20119
ABANDONMENT OF AN EVENT POLICY (Issued at 1st March 2006)
Amended 19th June 2009
Track Championship Points
Should an event be abandoned at any time after qualifying has been completed the minimum potential points will be awarded to Drivers/Riders.
If all Drivers/Riders in a round of racing have not faced the starter at the point of abandonment of the event, no track championship points will be allocated from that round. Points allocation in these instances will revert to the previous complete round of racing.
Prizemoney
No prizemoney will be paid if the event is abandoned prior to the quarter-finals.
Entry Fee
Entry fee will not be refunded unless the event is abandoned prior to the scheduled commencement date in which case an administration fee may be retained.
Event Abandonment - at Finals that are not completed
When a bracket final has not been run at an event that has been abandoned the following conditions will apply:
- The final only will be contested at the next event
- Both racers will be contacted and must both agree to run at the next event.
- The race will be held in the 2nd qualifying session of the next event.
- The race will decide the winner of the previous event and will entitle trophies to be presented, win and runner-up points to be awarded and winner and runner-up prizemoney to be awarded.
- If for any reason both vehicles do not present for the race, the race will not be held and awarded points and prizemoney will stand from the abandoned event.
- Prior to the race being run the two vehicles will receive runner-up points and runner-up prizemoney pending the outcome of the final race.
Event Abandonment - at Semi Finals that are not completed
When a bracket semi-final has not been run at an event that has been abandoned the following conditions will apply:
- Track Championship points will be awarded as the minimum potential that can be earned.
- Prizemoney will be paid as the minimum potential that can be earned.
Event Abandonment - at Quarter Finals or earlier rounds that are not completed
When a bracket quarter-final or earlier round has not been run at an event that has been abandoned the following conditions will apply:
- Track Championship points will be awarded to minimum potential at any point that can be earned after qualifying has been completed.
- No Prizemoney will be paid.
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ACCEPTANCE OF ENTRY POLICY (Issued at 1 March 2006)
Amended 19th June 2009
Acceptance of Entry
Willowbank Raceway Inc. shall only be deemed to accept an entry upon it being posted on the Willowbank website. It is the responsibility of Driver/Riders/Entrant to check the website to ensure that their entry has been received by Willowbank and posted on the website.
Closing Date
Entries close as per the date advised on the event entry information.
No mail entries received, other than those post marked prior to the closing date will be accepted after the closing date.
Late Entry
All other entries received by the Friday after the closing date up to 5pm, will be deemed a late entry and will only be accepted after the payment of a late entry penalty of $1000. Late entry penalty is not refundable.
Signage
Willowbank Raceway has a strict policy on vehicle signage. Willowbank Raceway holds the rights to refuse entry to any Driver/Rider that features inappropriate or offensive signage on their race vehicle, tow vehicle, transporter, uniforms, merchandise or any other item associated with their race team. This will be strictly enforced.
Any Driver/Rider wishing to verify their signage with Willowbank Raceway should supply email photos of said signage for approval prior to entering the events.
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DRIVER/RIDER PASSES POLICY (Issued at 1st March 2006)
Amended 19th June 2009
Driver/Rider Passes
ANDRA Licence or Identification must be presented to collect passes at the gate. Driver/Rider must make own arrangements for distribution of passes.
Note: Using passes and not racing will result in a request for balance of true value of passes, prior to further acceptance of future event entry.
Armbands
Armbands will only be issued in exchange for a green and yellow paddock (Driver/Rider) pass. The total maximum number of passes issued by the track for that class or bracket is the maximum number of armbands permitted. All personnel must read, accept and sign the ANDRA Indemnity Statement to receive an armband.
All driver/rider/crew must display the relevant armband at all times.
Crew Members
On issue of armband passes by the Driver/Rider to their crew the Driver/Rider takes full responsibility for the crews actions for the entire event. It is the Driver/Riders responsibility to ensure their crew are aware of ALL Track Regulations and Policys.
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CURFEW POLICY (Issued at 1st March 2006)
Amended 19th June 2009
Amended 30th May 2011
Curfew
Movement of any motorised vehicles through out the Paddock area is not permitted after two hours from the last race of the night. The only exceptions are to the toilet/shower facility only and any security or approved Willowbank Raceway vehicles.
All Driver/Rider pit spaces need to be locked down by midnight. Driver/Riders with urgent repair work to the cars may continue to work in their allocated space but are not permitted to move about the facility with the exception to toilet/shower facilities.
All motorised vehicles can only be driven or ridden by those holding a current civil drivers licence.
All drivers/riders operating motorised vehicles must adhere to the .00 alcohol limit. Drivers/Rides/Entrants and crew can be tested at any time for alcohol/drug reading.
Starting of any race engines is not permitted after midnight. This is in line with the Lease held by Willowbank Raceway Inc and the Ipswich City Council. Any breach of this could see further action taken by Ipswich City Council on the relative party.
Drivers/Riders/Entrants or their crew found in violation of any of these items may lead to the Driver/Rider being excluded from the event at that point, and from any further events at Willowbank.
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ESP AREA POLICY (Issued at 1st March 2006)
Amended 19th June 2009
Footwear
All participants including crew members are to wear covered footwear while in the ESP areas.
Engines
No engines are to be started while in the undercover area.
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EVENT REGULATIONS (Issued at 19th June 2006)
Amended 19th June 2009
All events are organised and promoted by Willowbank Raceway Inc. and staged under the rules, regulations and sanction of the Australian National Drag Racing Association (ANDRA) and regulations and policy’s supplementary to those as contained herein.
It is a requirement of entry that all Entrants and Drivers/Riders read and accept these regulations and declare that they have done so on the Entry Form. Where the regulations refer to Willowbank Raceway Policy, it is the driver/rider and entrants responsibility to ensure they have read and understood the policy.
It is the responsibility of the driver/rider and entrant to ensure that their crew are aware of all ANDRA rules, Track Regulations and Policys.
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FIREWORKS POLICY (Issued at 1st March 2006)
Amended 19th June 2009
Fireworks
Unauthorised fireworks are banned at Willowbank Raceway, any Driver/Rider or their crew discharging fireworks may lead to the Driver/Rider being banned from any further events held at Willowbank Raceway.
All reports of fireworks will be reported to the Queensland Police.
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MERCHANDISE POLICY (Issued at 1st March 2006)
Amended 19th June 2009
Driver/Rider Merchandise Sales
Driver/Riders are permitted to sell apparel and merchandise at Willowbank Raceway on the following conditions;
- All products, apparel and merchandise must feature that racer’s name and/or team name and / or car identification.
- Sales must be conducted within your allocated paddock bay, or a commercial trade site can be purchased.
- Strictly no giveaways are permitted unless approved by Willowbank Raceway prior to the event.
- If a Driver/Rider/team wishes to market merchandise in variance to this policy it can only be facilitated through a commercial trade site at applicable costs and conditions.
- Willowbank Raceway reserves the right to order the withdrawal from sale or display any item or product it considers offensive or inappropriate.
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PADDOCK ALLOCATION POLICY (Issued at 1st March 2006)
Amended 19th June 2009
Paddock Allocation
Race vehicle, trailer and tender vehicle must fit within allocated space. No vehicles may be parked in or intrude onto the roads.
Additional Vehicles
Any additional vehicle associated with a race team and with associated passes must park in the Driver/Riders allocated bay, or allocated parking areas.
B-Double Vehicles
B-Double vehicles need to fit within allocated pit space or will need to be split.
Vehicle Removal
Any vehicle incorrectly parked may be removed by Willowbank Raceway Inc.
No responsibility will be accepted by Willowbank Raceway Inc. for any damage incurred while removing an incorrectly parked vehicle.
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PADDOCK VEHICLES POLICY (Issued at 1st March 2006)
Amended 19th June 2009
Paddock Vehicles
At Willowbank Raceway only vehicles that are dedicated tow vehicles, crew transport or other authorised vehicles will be permitted in the paddock area.
Motorised vehicles can only be driven or ridden by those with a current civil driving licence.
Motorised skateboards, scooters, bar stools, pocket bikes etc are banned at Willowbank Raceway.
All unregistered tow vehicles or crew transport vehicles MUST be taken to the scrutineering bay for approval and issue of Official Tow Vehicle Pass.
Approved motorbikes, golf buggies, ATV vehicles and other vehicles must comply with basic roadworthy conditions and basic commonsense in their use is required.
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POWER CORDS POLICY (Issued at 1st March 2006)
Amended 30th January 2007
Amended 19th June 2009
Power Cords
QLD’s Occupational Health and Safety regulations require that all power cords in “traffic areas” cannot be run across the ground or across roadways unless, they are protected by Australian Safety Standard covers. Driver/Riders who are found non compliant with this policy may be disqualified from the event
All power leads and electrical tools must bear a current approval tag. Leads and tools not complying with the above will be disconnected and removed immediately.
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PRIZEMONEY POLICY (Issued at 1st March 2006)
Amended 30th January 2007
Amended 19th June 2009
Prizemoney
Prizemoney will be paid into nominated bank account. A Tax Invoice is required if your racing is conducted with an ABN.
Prizemoney for a round of racing at a completed event will only be paid if a vehicle crosses the water pad under engine power.
In the event of an abandoned Event refer - Abandonment of an Event Policy.
Any Driver/Rider not removing their waste oil from Willowbank Raceway will automatically forfeit their Prizemoney – refer Waste Oil Policy.
Willowbank Raceway Inc. reserves the right to abide by the ANDRA rule book requirement for minimum vehicle numbers at all Events. If the Eliminator is run at the raceway’s discretion, with limited numbers, the prizemoney as listed for the Event will not be paid. Should the eliminator proceed Track Championship points will be awarded in the normal manner.
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RESTRICTED AREA POLICY (Issued at 1st March 2006)
Amended 19th June 2009
Definition of the Restricted Area
The Restricted area defined in this policy is the area considered as the Pre-Staging area, water burnout area, the startline area and the area located between the spectator fences and the concrete walls on each side of the racetrack. Please take note of signs designating restricted area.
Restricted Area - Indemnity Statement
All persons with access to the Restricted Areas must read, accept and sign the ANDRA Indemnity Statement and display the relevant armband at all times. Unauthorised persons will not be permitted into any Restricted Areas.
Restricted Area - Driver/Rider / Crew Access
Driver/Riders/Crew issued with an armband and who have signed the ANDRA indemnity are permitted into the restricted area only when their vehicle is racing. These armbands are available from the Administration Office located at the ESP area.
Restricted Area - Priority Crew Access / Group One Only
Group One Teams are permitted to have (2) Crew members with Priority Crew Access to the restricted area during any session. Crew Members wishing to make use of this Priority Crew Access must first sign the ANDRA indemnity, then have a special armband fitted. These armbands are available from the Administration Office located at the ESP area.
Please Note: Priority Crew Access to the startline is only available for short periods only.
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TRACK CHAMPIONSHIP STICKERS POLICY (Issued at 1st March 2006)
Amended 19th June 2009
Amended 9th September 2011
Track Championship Stickers
To be eligible for end of season Track Championship Prizemoney, Driver/Riders must display category sponsor stickers on their race vehicle at all rounds of the track championship. The stickers must be visible on both sides of the vehicle from a traditional side on view.
Checks for the appropriate stickers will be conducted and any Driver/Rider found not complying will be deemed ineligible for series prizemoney payout.
Track Championship points will not be affected by this ruling.
It is the sole responsibility of the Driver/Rider to obtain the appropriate stickers from Willowbank Raceway Administration Officials at the Scrutineering Office.
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WASTE OIL POLICY (Issued at 1st March 2006)
Amended 19th June 2009
Waste Oil
Due to environmental regulations and the difficulty of disposing of contaminated oil, at all events at Willowbank Raceway there will be NO oil drums located in the paddock areas.
Oil Removal
It is the sole responsibility of the Driver/Rider to remove their waste oil from Willowbank Raceway.
Oil Dumping
We also remind you that it is a serious offence to dump oil on the ground or in a drain of any sort.
Any person found dumping oil on the Willowbank Raceway property will be disqualified immediately and reported to the appropriate environmental authorities.
Prizemoney
Any Driver/Rider not removing their waste oil from Willowbank Raceway will automatically forfeit their prizemoney.
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TICKET PURCHASE & RAINOUT/CANCELLATION POLICY (ISSUED 9TH JULY 2006)
Ticket Purchases
Any tickets/reserved seating purchased for a One day Event or for one day of a multi day event are subject to the following conditions. These conditions may change at any time without notice.
- Willowbank Raceway Inc. is only responsible for On Line Tickets purchase once the purchase has been received into our booking service. It is the purchaser's responsibility to ensure the purchase has been processed.
- Willowbank Raceway Inc. is only responsible for the purchase of tickets/reserved seating paid for by cheque once the cheque has been cleared by the purchasers Bank.
- All tickets within Australia will be posted by Registered Post to the address provided. In the event of a dispute regarding arrival of the tickets, confirmation by Australia Post that the Registered mail has been received will be sufficient evidence that the tickers were delivered.
- Willowbank Raceway Inc. will not be responsible for lost/stolen or unpresented tickets/reserved seating.
- Willowbank Raceway Inc. reserves the right not to replace any lost/stolen or unpresented tickets/reserved seating. In the event of a ticket being replaced, the right is reserved to charge a fee for the lost/stolen tickets.
- Any tickets purchased with Student concession must produce a current Student Concession card with photo ID. In the event the concession card is not produced, full adult cost of the ticket will be required.
- Only holders of a ticket allowing entry into the reserved seating are are permitted to occupy the allocated reserved seat.
- The sale of a ticket by Willowbank Raceway Inc. does not guarantee space in any viewing areas.
- Racer Discount passes are valid for day of issue only and can not be used at any other event or any other day of a multi day event. Unused tickets are not valid for a refund.
Rainout or Event Cancellation
- An Event may be a One day Event or One Day of a multi day Event.
- The Event must be officially cancelled by the Willowbank Raceway Inc. before this Policy will take effect.
- Willowbank Raceway Inc. reserves the right to offer no refund or credit if the tickets are lost, stolen or misplaced or forgotten by the holder.
Competitor
- Refer abandonment of Event Policy. Any passes issued for Competitors are not valid for any other Event than as marked. Passes are not valid for any refund.
Racer Discount Passes;
- Racer Discount passes are not valid for any other Event and will be refunded to their purchase value within 6 (six) months from the date of the cancelled Event. Unused passes must be returned to the office for a refund.
Purchased Admission Tickets
- There will be no refund available for cash on the day of any Event.
- Tickets purchased prior to an Event or on the day of the Event will not be refunded for cash.
- Tickets purchased prior to an Event or on the day of the Event will be valid to their value for a term of 6 (six) months from the date of the cancelled Event.
- Tickets purchased prior to an Event or on the day of the Event will be refunded by cheque or to a credit card on presentation of the tickets. Any refund to a credit card must be made to the original card used for the purchase.
Corporate Suite Tickets
- Any refund or credit applicable to Tickets, Food or Alcohol will be arranged with the Suite Holder. No tickets for the cancelled Event will be honored at future events.
Sky Marquee Tickets
- Any refund or credit applicable to Tickets, Food or Alcohol will be arranged with the Table holder. No tickets for the cancelled Event will be honored at future events.
Corporate Club
- Any refund or credit applicable to Tickets or Food will be paid to the ticket holder. No tickets for the cancelled Event will be honored at future events. Ticket must be returned to the office for a refund.
Complimentary Tickets
- Complimentary Tickets issued for an Event are not valid for any other Event and are not valid for a refund.
Reserved Seats
- Pre- purchased reserved seating is available as advertised for each Event. In the event of a rain-out or cancellation of one day a refund is only available for that day.
- In the Event of a rain-out or cancellation the reserved seat ticket will be refunded or swapped, to it’s value, to a future Event, providing the ticket is produced to the Office within six months of the cancellation.
Lost, Stolen or Unpresented Tickets
- Refer to Ticket Purchase policy
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